Assistant Registrar (re-advertisement) - Njoftime, Punaime, Administrate / Zyre, Asistente - ikub.al
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Assistant Registrar (re-advertisement)
ikub#: 2005220012
Vendndodhja: Shqiperi
Kategoria: Asistente
Lloji i punes: I Perhershem

IMPORTANT INFORMATION: This is a re-advertisement of the previous vacancy announcement. Interested candidates who have already applied do not need to submit their application again.

Description of the assignment

Under the supervision of the Registrar, the Assistant Registrar will assist in the day-to-day implementation of the project and in the management of the operation’s registry (administration, coordination, controlling, drafting of written materials, etc.).

EXPECTED DURATION: Until November 30, 2022

Roles and responsibilities

  • Assists in performing registry services including receiving, reviewing and proofreading as well as processing all incoming and outgoing official communication;
  • Provides direct support regarding general administration and document management; scanning of physical records and timely dispatch of outgoing mail;
  • Maintains and updates the filing system by organizing, labelling/renaming and preserving physical and digitized records;
  • Initiates review/inventory of files contents, facilitates records transfers into the archives, applies retention schedules and archiving policies, oversees space allocations and monitors environmental conditions;
  • Responds to inquiries and requests; searches for information and documents; and, updates relevant databases.

 

REQUIREMENTS FOR THE POSITION

  • Bachelor’s degree in law, public administration, library or information management sciences, or social sciences;
  • A minimum of 2 years relevant experience of records management practices, or a minimum of four years of administrative/clerical experience, preferably in records management or archives or comparable work;
  • Experience in an international organization would be an asset;
  • In-depth knowledge of electronic document and records management systems;
  • Computer knowledge in Microsoft packages;
  • Excellent knowledge of English (oral and written);
  • Excellent communication skills;
  • Excellent organisational and self-management skills;
  • Albanian citizen.

 



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2005220012
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